Please click the link below to view or download a pdf formatted version of our terms and conditions of business, we also list the terms (in an unformatted plain text manner below) or you can request a hard copy by calling us on if you are unable to either technically or legally able to read then on a PDF format.
Unformatted plain text copy:
22 Albert Road,
Company Number: 5879386
VAT number (GB): 889526164
|Any error or omission in any sales brochure, quotation, price list, acceptance or offer, invoice or other material issued by Staffordshire IT Services LTD (whether typographical, clerical or otherwise) may be corrected by Staffordshire IT Services LTD without incurring any liability.|
|If there is any conflict between the Quotation and these Terms, the Quotation shall prevail.|
|The Customer appoints Staffordshire IT Services LTD to provide Goods & Services in accordance with the Quotation. The Terms apply to the Goods & Services set out in the Quotation. No other terms will apply to the provision of the Goods & Services.|
|The quantity, quality & description of the Goods & Services shall be as setout in the quotation.|
|It is the sole responsibility of the Customer to ensure the Goods & Services set out on the Order From meet its requirements.|
|Staffordshire IT Services LTD may make changes to the Goods & Services in order to conform with any legal requirements or which do not materially affect their quality or performance.|
|The Customer shall at its own expense supply Staffordshire IT Services LTD with all necessary materials and information required by Staffordshire IT Services LTD to provide the Goods & Services in accordance with these Terms. If a failure by the Customer to provide materials or information causes Staffordshire IT Services LTD to miss a deadline, the Staffordshire IT Services LTD deadline shall be deemed to be extended by at least the period of the Customer’s delay, if not more if appointment was missed for the installation of busienss critical services such as electricity, or telecoms.|
|Price and Payment|
|Staffordshire IT Services LTD shall invoice the Customer for the Goods & Services normally in arrears. However standard practice is to ask for deposit on web services & installations|
|Unless the subject of a genuine dispute which needs to be raised within 72 hours of receiving the invoice, the Customer shall pay the Price within 28 calendar days of receipt the invoice.|
|The Price does not include VAT, which the Customer shall pay in addition to the Price at the rate prevailing on the date of the invoice.|
|Should the Customer fail to make any payment in full on the Due Date under this agreement, Staffordshire IT Services LTD may charge interest on the outstanding amount. Such interest shall accrue on a daily basis at the rate of 8% above the base rate of Nat West Bank PLC from time to time from the due date until the date of payment, whether before or after judgment.|
|If, because of a factor beyond the control of Staffordshire IT Services LTD, the cost to Staffordshire IT Services LTD of providing the Goods & Services increases, Staffordshire IT Services LTD may before delivery increase the Price of the Goods & Services.|
|The Customer will pay the Price for the Goods & Services. If the Customer wants Staffordshire IT Services LTD to deliver the Goods & Services, the Customer will pay Staffordshire IT Services LTD’s charges for transport, packaging and insurance.|
|All amounts due under these Terms shall be paid in full without any deduction or withholding other than as required by law and neither party shall be entitled to assert any credit, set-off or counterclaim against the other party in order to justify withholding payment of any such amount in whole or in part.|
|Delivery of Goods & Services|
|The Customer will collect the Goods & Services from Staffordshire IT Services LTD’s premises at any time after Staffordshire IT Services LTD has notified the Customer that the Goods & Services are ready for collection.|
|Any dates quoted for delivery of the Goods & Services are approximate and Staffordshire IT Services LTD shall not be responsible for any delay in delivery of the Goods & Services however caused. Unless agreed in writing in advance by Staffordshire IT Services LTD time for delivery shall not be of the essence. Staffordshire IT Services LTD may deliver Goods & Services before the scheduled delivery date.|
|Ownership and Responsibility|
|Ownership of any consignment of Goods & Services shall not pass to the Customer until Staffordshire IT Services LTD has received payment in full of all sums due to it in respect of all consignments of Goods & Services delivered to the Customer.|
|Until ownership in the Goods & Services passes to the Customer, the Customer shall:|
|6.2.1||hold the Goods & Services on behalf of Staffordshire IT Services LTD, take proper care of them and take all reasonable steps to prevent any damage to or deterioration of them;|
|6.2.2||Store or keep the Goods & Services separately from other Goods & Services, so as to show clearly that they belong to Staffordshire IT Services LTD;|
|6.2.3||Not sell or part with possession of the Goods & Services;|
|6.2.4||Keep the Goods & Services free from any mortgage, charge, lien or other encumbrance;|
|6.2.5||Fully Insure the Goods & Services;|
|Despite clauses 6.1 & 6.2, Staffordshire IT Services LTD may bring an action against the Customer for the price of the Goods & Services if the Customer fails to pay for them in full by the Due Date, even though Goods & Services has not passed to the Customer.
If the customer fails to pay invoices within a reasonable amount of time (normally 21 days past the invoice due date) there have been no disputes raised within 7 day s of invoice or in the cases of dispute no reasonable attempt to resolve issues that would prevent said payment or if a payment plan has failed to be made, then Staffordshire IT services LTD will perform a remote or onsite rollback, meaning all works listed on the invoice or associated jobsheet will be undone and returned a state prior to the commencement of works listed on invoice or jobsheet. All losses of data, operating systems, website, operations or any other material would at this point be inconsequential to Staffordshire IT Services and you agree not to hold us legally or financially liable for the losses.
|The responsibility for loss or damage to any consignment of the Goods & Services shall pass to the Customer on delivery.|
|Each order for the Goods & Services shall constitute a separate contract and any default by Staffordshire IT Services LTD in relation to any one order shall not entitle the Customer to treat these Terms as terminated.|
|Warranties and indemnities|
|Staffordshire IT Services LTD warrants and represents to the Customer that it will perform its obligations under these Terms with reasonable skill and care. All other warranties are expressly disclaimed to the fullest extent permitted by law.|
|Staffordshire IT Services LTD shall not be liable to the Customer (whether in contract, tort, including negligence and breach of duty, or otherwise at law) for any:|
|7.2.1||Indirect or consequential loss; and/or|
|7.2.2||loss of profits, revenue or goodwill of the Customer.|
|Staffordshire IT Services LTD does not exclude its liability for death or personal injury if caused by its own negligence or for fraud.|
|Either party may terminate these Terms immediately by notice in writing if the other party:|
|8.1.1||Commits a material breach of any of the Terms (including without limitation late payment) and, if such breach is capable of remedy, fails to remedy the breach within 30 days of receiving notice from the terminating party specifying the breach and requiring the breach to be remedied;|
|8.1.2||Enters into liquidation whether compulsorily or voluntarily (otherwise than for the purposes of a solvent amalgamation or reconstruction);|
|8.1.4||Ceases or threatens to cease to carry on business;|
|8.1.5||Compounds or makes any voluntary arrangement with its creditors;|
|8.1.6||Is the subject of a notice of appointment of an administrator, or a notice of intention to appoint an administrator or liquidator;|
|8.1.7||Is unable to pay its debts as they fall due;|
|8.1.8||Has an encumbrance take possession of, or a receiver or administrative receiver appointed over, all or any part of its assets; or|
|8.1.9||Takes or suffers any similar action due to debt.|
|Or if the equivalent of any of the events described at clause 8.1.2 to 8.1.9 inclusive under the law of any jurisdiction occurs in relation to the other party.|
|The expiry or termination of these Terms for any reason shall not affect any rights and/or obligations:|
|8.2.1||Accrued before the date of termination or expiry; or|
|8.2.2||Expressed or intended to continue in force after and despite expiry or termination.|
|The Customer shall not following the termination of these Terms for any reason represent itself as being connected with Staffordshire IT Services LTD or any member of Staffordshire IT Services LTD’ Group.|
|On termination of these Terms (for a breach by the Customer) all outstanding or uninvoiced Prices shall become immediately payable.|
|In this clause 9, Confidential Information means all technical, commercial and financial information, product information, trade secrets, know-how and all information relating to the plans, intentions, market opportunities, transactions, affairs and/or business of a party and its Group companies and/or its or their customers and/or suppliers, and the Terms;|
|Each party shall keep secret and confidential all Confidential Information of the other and shall not (and shall procure that its employees and/or officers shall not) copy, use or disclose any such information to any third party, other than as may be necessary to comply with its obligations under these Terms.|
|The obligation of confidence shall not apply where the Confidential Information:|
|9.3.1||Is required to be disclosed by operation of law;|
|9.3.2||Was in the possession of the recipient prior to disclosure by the other party without restriction on disclosure or use;|
|9.3.3||Is subsequently acquired from a third party without any obligation of confidence;|
|9.3.4||Is or becomes generally available to the public through no act or default of the recipient; or|
|9.3.5||Is disclosed on a confidential basis for the purposes of obtaining professional advice.|
|This clause 9 shall continue in force notwithstanding the expiry or termination of these Terms, whatever the reason for such termination.|
|Time is not of the essence in relation to the performance of the obligations of Staffordshire IT Services LTD under these Terms.|
|Notices between the Customer and Staffordshire IT Services LTD relating to these Terms shall be in writing. Notices shall either be delivered personally or sent by first class post or email to their registered office. Notices if delivered by hand shall be treated as received when delivered, if sent by first class post 48 hours after posting (72 If posted on a Friday).|
|These Terms are the entire agreement between the Customer and Staffordshire IT Services LTD and replaces all previous agreements between them relating to the same subject matter.|
|Neither the Customer or Staffordshire IT Services LTD shall be liable if it breaches these Terms as a result of circumstances which are beyond its reasonable control, provided that as soon as is reasonably practicable it gives notice to the other party. For these purposes acts of omissions by the employees, sub-contractors, developers, agents and representatives of either party are within that party’s control.|
|Unless these Terms provide otherwise, nothing in it creates a partnership or employment relationship between the Customer and Staffordshire IT Services LTD or makes one party the agent of the other.|
|Neither Staffordshire IT Services LTD nor the Customer may assign or transfer these Terms or any rights or objections under them without the prior written consent of the other (such consent not to be unreasonably withheld or delayed).|
|The Customer and Staffordshire IT Services LTD confirm that they do not intend any third party to have the right to enforce any provision of these Terms under the Contracts (Rights of Third Parties) Act 1999 or otherwise.|
|If any provision of these Terms are found under the laws of any jurisdiction to be invalid, illegal or unenforceable, the validity, legality or enforceability of that provision in that jurisdiction shall not in any way affect the validity, legality or enforceability of all the provisions of these Terms in any other jurisdiction.|
|The Customer and Staffordshire IT Services LTD shall attempt to substitute for any invalid, illegal or unenforceable provision a valid, legal and enforceable provision which achieves to the greatest extent possible the economic, legal and commercial objectives of the invalid, illegal or unenforceable provision.|
|All terms of this agreement which by their nature ought to survive termination will contine to be effective after this agreement has expired or been terminated.|
|The laws of Great Britain (England, Scotland & Wales) excluding the Channel Islands and Isle of Man shall govern these Terms. The Customer and Staffordshire IT Services LTD agree to submit to the exclusive jurisdiction of the courts of Great Britain only.
ADDITIONAL CONDITIONS RELEVANT TO HOSTING SERVICES
Staffordshire IT Services LTD shall endeavor to make the server and the Services available to the Customer 99.50% of the time but because the Services are provided by means of computer and telecommunications systems, we makes no warranties or representations that the Service will be uninterrupted or error-free and therefore Staffordshire IT Services shall not, in any event, be liable for interruptions of Service or downtime of the server.
Our hosting services, server space and/ or websites may used for lawful purposes only and the Customer may not submit, publish or display any content that breaches any law, statute or regulation. In particular the Customer agrees not to:
Use the Services or the Website in any way to send unsolicited commercial email or any similar abuse of the Services;
Send email or any type of electronic message with the intention or result of affecting the performance of any computer facilities;
Publish, post, distribute or disseminate defamatory, obscene, indecent or other unlawful material or information, or any material or information which infringes any intellectual property rights, via the Services or on the Website;
Threaten, abuse, disrupt or otherwise violate the rights (including rights of privacy and publicity) of others;
Engage in illegal or unlawful activities through the Services or via the Website;
Make available or upload files to the Website or to the Services that the Customer knows contain a virus, worm, trojan or corrupt data;
The Customer has full responsibility for the content of the Website. For the avoidance of doubt, Staffordshire IT Services LTD is not obliged to monitor, and will have no liability for, the content of any communications transmitted by virtue of the Services.
If the Customer fails to comply with the Acceptable Use Policy outlined in Clause 11.00 Staffordshire IT Services LTD shall be entitled to withdraw the Services and terminate the Customer’s account.
The Customer agrees to indemnify and hold Staffordshire IT Services LTD and its employees and agents harmless from and against all liabilities, legal fees, damages, losses, costs and other expenses in relation to any claims or actions brought against the Supplier arising out of any breach by the Customer of the terms of this Agreement or other liabilities arising out of or relating to the Website.
LIMITATION OF LIABILITY
HOSTING SERVICES TERM AND TERMINATION
This Agreement will become effective from the date of the invoice relating to it, and shall continue for a period of not less than 12 months and thereafter shall continue on until terminated by either party by giving at least 1 months notice in writing of its intention to terminate the Agreement, with no termination earlier than the initial period.
Staffordshire IT Services LTD have the right to either suspend or terminate this agreement with immediate effect by notice in writing to the Customer if the Customer fails to make any payment when it becomes due. Depending on the severity this termination will result in either temporary or permanent loss of all data held, including website and emails.
Any rights to terminate this Agreement shall be without prejudice to any other accrued rights and liabilities of the parties arising in any way out of this Agreement as at the date of termination.
The Customer may not assign or otherwise transfer this Agreement or any part of it without the Supplier’s prior written consent.
Any notice to be given by either party to the other may be sent by either email, fax or recorded delivery to the address of the other party or such other address as such party may from time to time have communicated to the other in writing, and if sent by email shall unless the contrary is proved be deemed to be received on the day it was sent or if sent by fax shall be deemed to be served on receipt of an error free transmission report, or if sent by recorded delivery shall be deemed to be served 2 days following the date of posting.
TERMS OF PAYMENT
12 months advanced payment made prior to commencement of the hosting service, and with future payment to be paid no later than 7 days prior to renewal date for every year thereafter.
SCHEDULE 1 – THE HOSTING SERVICE
Staffordshire IT Services LTD shall provide the following services and facilities to the Customer:
Up to 2 Gb on either Microsoft or Linux based servers (the customer choice)
POP boxes, webmail, SMTP out, with mail forwarding and alias set up
Email ticketed based support, and office hours telephone support
Upload facilities via ftp or in case of wordpress sites via customer control panel
Performance of 99.00% calculated over the year as a minimum is expected
Fault Response Time
Response within 2 hours, resolution within 8 hours from response for minor problems and up to 48 hours for major problems.
We reserve the right to modify these terms without prior notice.
These additional terms and conditions apply alongside our general terms and conditions of business and come into effect when you take on any type of IT support, either under a managed services scheme, ad hoc, or in any other manner from Staffordshire IT Services via either telephone, post, remotely, online or in person from any person employed, or contracted by Staffordshire IT Services LTD
Service Level agreements are for business use only, personal IT assistance fall out of these parameters
When ordering this service you are agreeing to the immediate provision of the service and you are not able to cancel it under the Consumer Protection (Distance Selling) Regulations 2000.
When ordering a managed service of any type this service we will need to make a site visit to audit your systems and perform a health check. During this process we may recommend steps that are required before starting your subscription. This may require initial consultancy charges or product purchases before a subscription can commence.
This service is not a substitute for you taking appropriate steps to maintain and safeguard your computer systems using regular backups, running up-to-date anti-virus products and adopting other relevant security and maintenance procedures. It also does not cover beta versions of software, pirated software or 3rd party software not published by Microsoft or Apple Macintosh.
In providing this service we will use our best efforts to provide remote and on-site support within the timescales agreed with you. However unless a specific Service Level Agreement has been signed between us all dates and times are estimates and we cannot guarantee that we will always meet them.
If as part of this service you are required to install any software, then you agree to install and keep this software or/ and software licences in a safe place at your place of business. If you refuse to install this software this may mean that we have to offer a reduced level of service or withdraw the service completely.
You must pay the charges for this service as described at either party may terminate this agreement by giving 30 days notice. All payments are in advance of support and in terms of subscriptions must be collected via direct debit or standing order
PC & Laptop Telephone and remote control service
Subscriptions to this service are based on the number of PCs you have on site. PC’s can be added to the plan pro rata as and when they are installed
Charges are detailed on http://www.staffordshireit.co.uk/prices
Server Telephone and remote control service
Subscriptions to this service are based on the number of servers you have on site.
This remote only service provides you with: Remote access for supporting and diagnosing Servers, Telephone support and remote diagnostics and basic maintenance of servers, including monthly health checks, service pack updates and checking of backup procedures. Support is provided Monday-Friday 8.45 – 6PM (excluding bank holidays) In the event of a server outage one of our operatives will endeavor to respond to the fault within 2 working hours. As with the PC support, All IT support services are unlimited in use but for a reasonable level of support, If we believe that this service is being used excessively, for example as a replacement for training or failing to comply with paragraph 1.4, we reserve the right to charge for our services on an hourly basis. Charges are detailed on http://www.staffordshireit.co.uk/prices
Inclusive onsite cover support: AKA premier support or Virtual IT department (VID)
Premier support (or VID) includes on-site problem resolution only, by which we mean all labour charges are included to resolve the issue you have reported –with the exception of those listed below in 24.4
This is in addition to the telephone and remote support described above.
We will always endeavour to correct any problems via remote access and telephone methods before attending site.
None inclusive pricing is for repairing virus activity or removing virus’s, new installations of hardware or software of any sort, software development, data cabling, consultancy or repairing malicious activity. Also out service does not include any parts required.
Site visits are available Monday-Friday 8.30 – 5.00pm excluding bank holidays. Visits are usually made within 4 working hours of agreeing to your request if the problem is mission critical. Timescales for non-mission critical visits are agreed at time of request.
You must give access at the time of the agreed visit. Failure to do so will require us to charge for the missed appointment.
If your fault cannot be rectified on site we will give you the option to have the fault-rectified offsite were we can utilize our in house tools, hardware and software to fix the fault in a timely fashion.
If your hardware requires repair we will provide you with a quotation to carry out this repair if it is an item that we can obtain parts for.
If we replace your main hard drive we will install the original operating system onto your machine provided that you have the relevant licence key(s), if you do not we will purchase them on your behalf and invoice for reimbursement accordingly.
If your hardware is faulty and under warranty we will endeavour to liaise with the equipment manufacturer on your behalf. We will not repair any equipment under warranty.
AD HOC SUPPORT (No Contract)
Ad-hoc on-site services are provided to at the relevant an hourly rate as described at http://www.staffordshireit.co.uk/prices
The minimum charge is 1 hour (either onsite or remote support) and will normally attract an additional call out fee that is worked out by the distance from our Tamworth office
Our engineer or approved contractor will carry our fault diagnosis, repair, configuration and installation of the computer hardware as described in this agreement.
Remote control support is offered at 50 per incident or £50 per hour or part thereof if the incident exceeds an hours fix time.
Site visits are available Monday-Friday 9:00am – 5.00pm excluding bank holidays.
Visits are usually made within 24 hours of agreeing to your request.
You must give access at the time of the agreed visit. Failure to do so may require in us charging for the missed appointment.
If your fault cannot be rectified on site we will give you the option to have the fault rectified off site.
If your hardware requires repair we will provide you with a quotation to carry out this repair if it is an item that we can obtain parts for.
If we replace your main hard drive we will install the original operating system onto your machine provided that you have the relevant licence key(s) and disks.
If your hardware is faulty and under warranty we will endeavor to liaise with the equipment manufacturer on your behalf. We will not repair any equipment under warranty.
The prices for this service do not include any parts required.
a) To allow our engineers or approved contractor to have access to your computer systems for the entire time needed to facilitate a fix.
b) To install or allow us to install our remote control software to yours PC’s and
c) To have technical details regarding your systems recorded on our databases.
d) To allow us to create any administration accounts that we may require
e) To provide access, power & light to any areas we may need to get to within your
Although every endeavor will be made to provide swift fixes to all issues we do not guarantee that we will be able to fix all faults reported to us, or that we will be able to advise you on all issues raised.
We are not liable for failures in any of the supported applications and operating systems. We recommend that you perform regular backups as we cannot accept any liability for loss or corruption of your data.
If a fault is due to an item not covered by the remote support sections of this agreement it is your responsibility to arrange an on-site visit with us or via a third party.
We reserve the right to modify these terms without prior notice.